FleetForge helps UK transport operators organise fleet compliance records by storing MOT certificates, PMI reports, driver documents, defect logs, and corrective action evidence in one system — linked to the relevant vehicle or driver. Teams use FleetForge to produce a complete, audit-ready records set on demand rather than searching through paper files and spreadsheets.
Store MOT certificates, insurance documents, PMI sheets, driver licences, CPC certificates, and medical forms in one secure location, linked to the relevant vehicle or driver.
When a compliance issue is detected, FleetForge creates a tracked record with an owner, deadline, and resolution path. Nothing is lost or forgotten.
Upload evidence of corrective actions — photos, invoices, PMI sheets, policies, and notes. Track each action through to TM verification and sign-off.
Define which document types are required for each vehicle or driver. FleetForge tracks what you have, what is missing, and what is expiring soon.
Export your compliance records as PDF reports or CSV data. Specify date ranges and detail levels for audits, insurance, or stakeholder reporting.
Every record is stored with timestamps and linked to the relevant entity. Search by vehicle, driver, date, or document type to find what you need instantly.
Set up which document types are required for vehicles and drivers — MOT, insurance, PMI, licence, CPC, medical — and configure alert thresholds.
Upload documents and link them to the relevant vehicle or driver. FleetForge tracks expiry dates and sends alerts before they lapse.
As walkaround checks, defects, and maintenance events occur, FleetForge stores the records automatically — no manual data entry required.
When you need your records for an audit, insurance renewal, or stakeholder report, export them as a PDF or CSV with your chosen date range and detail level.
UK transport operators are required to maintain records that demonstrate their compliance with DVSA roadworthiness standards, driver hours regulations, and Traffic Commissioner requirements. These records must be available for inspection on demand, and operators must be able to produce evidence of their maintenance system, defect management, and driver compliance.
The Guide to Maintaining Roadworthiness sets out the records operators should retain, including maintenance records, PMI reports, defect reports, and walkaround check sheets. FleetForge structures these records around the way DVSA actually inspects them.
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